Welcome message from the new AVP, Equity and Inclusion

Welcome message from the new AVP, Equity and Inclusion

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On behalf of my colleagues, I would like to welcome you to the Equity and Inclusion Office. As I take on my new role I would like to thank Dr. Gurdeep Parhar for his leadership as the Acting Associate Vice President, Equity and Inclusion for the last two years. Since 2013, he aptly guided the Office staff, and consulted with colleagues across the Okanagan and Vancouver campuses, during a challenging period of transition.

As I begin my term as Associate Vice President, Equity and Inclusion, my thoughts on the role of the Office and our priorities are guided by some key documents. The Equity and Inclusion Office envisions….

…a community in which human rights are respected and equity is embedded in all areas of academic, work and campus life. Through its leadership, vision and collaborative action, the Equity and Inclusion Office will further UBC’s commitment to excellence, equity and mutual respect.

In its Statement on Respectful Environment for Students, Faculty and Staff, the University commits itself to creating the best possible environment for working, learning and living where respect, civility, diversity, opportunity and inclusion are valued. This is a responsibility of all community members, and excellence in our scholarship, teaching, learning and work-related activities flows from an active concern and respect for others, including our ability to participate meaningfully in the life of the university (or campus) community.

These values – respect, civility, diversity, opportunity, inclusion – are key aspects of creating communities that flourish and are sustainable. ‘Social sustainability’ is about the resources, supports and capacities to create healthy and livable communities that are equitable, diverse, inclusive and connected – key drivers in the work of the Equity and Inclusion Office.

Capacity Building for Social Sustainability

Equity, inclusion and diversity are not the sole remit of this office. In fact for social sustainability to take place, responsibility for these values must be deeply vested in the institution and in each of the divisions across the University and its campuses. Therefore, it is not our intention to create ‘one-off’ solutions with little impact or staying-power. Rather this Office is primarily concerned with capacity building for social sustainability. We do this through three fundamental activities:-

  1. Education and Communication – whether encouraging communication of the wonderful initiatives that are occurring across the different divisions in the University or through custom-built presentations and workshops, a key role for the Equity & Inclusion Office is education and communication of the core values of mutual respect and equity.
  2. Proactive Initiatives – from developing resiliency to conflict management to creating important programs such as the Positive Space Campaign or events like Rule Out Racism week, the Equity & Inclusion Office has a central role in providing faculty, staff and students with the tools and skills they need to create a sustainable community.
  3. Compliance and Data Collection – through robust data collection and analysis as well as case and issues management, the Equity & Inclusion Office uses a research informed approach to all of its work.

Through these key measures and the many other activities of this office, we aim to support and enhance the understanding and commitment to equity and mutual respect, central tenets for a thriving academic life at UBC.

I look forward to the opportunity to meet many of you in the coming year and in working together at this great university.

Sara-Jane Finlay, Ph.D.
Associate Vice President, Equity & Inclusion

Apply now for the Equity Enhancement Fund

EEF-studentextensionDo you have a great project idea to help make UBC a better campus but no idea how to fund it? The UBC Equity Enhancement Fund can help.

The Equity Enhancement Fund is available to all students, faculty and staff who want to develop and promote ideas that significantly boost campus community’s equity and diversity. There is separate funding for the Okanagan and Vancouver campuses.

All academic or administrative units are invited to apply for funding. Student groups as well as other faculty and staff groups are also invited to submit proposals through their respective leadership.

Funding up to $25,000 is available per project but proposals with budgets small to large are encouraged to apply.

Student Applications:  Deadline for submissions is extended to April 17, 2015

Faculty and staff applications: Deadline is March 31, 2015. If your unit requires additional time please contact equity@equity.ubc.ca.

Read about the projects funded last year: http://equity.ubc.ca/equity-enhancement-fund-2014/

If you have any questions about the Equity Enhancement Fund, email equity@equity.ubc.ca.

Goals of the Equity Enhancement Fund 2015

Following the action plan from Renewing our Commitment to Equity and Diversity: UBC’s Response to the Task Force Recommendations, preference will be given to initiatives which:

  • Build student, faculty and staff competencies and understanding related to issues of equity, diversity and inclusion through community-engaged activities.
  • Promote a respectful environment at UBC through education, dialogue and community engagement.

UBC equity and diversity committees

Equity and diversity committees from faculties, departments and units are encouraged to apply for Equity Enhancement Funding to develop or enhance equity in their work setting.

Guidelines and Requirements

Download the Equity Enhancement Fund 2015 proposal template (Word). All proposals must use this template. Read the proposal guidelines carefully, they are meant to help you prepare a successful application.

Who can apply for funding?

  • The following are invited to submit proposals to the Equity Enhancement Fund:
    • Any UBC academic or administrative unit
    • Equity committees and equity representatives
    • Unions or Associations
    • Alma Mater Society
    • Graduate Student Society
    • UBC Students’ Union Okanagan
    • Student clubs or groups
    • Individuals

NOTE: Proposals will not be accepted to fund academic research that would be carried out in the normal course of work or study.

Application Form and Information

Fund Objectives

  • Proposals should have observable and/or measurable benefits to the representation or experiences of historically disadvantaged groups within the UBC community.
  • Priority will be given to proposals that will benefit other parts of the University and have a continuing effect on enhancing employment or educational equity.
  • Proposals must provide clear rationale and objectives consistent with the University’s Equity and Inclusion mandate and commitments as outlined in Place and Promise
  • All Equity Enhancement Fund initiatives must be in accordance with UBC’s Respectful Environment Statement.

Endorsement

  • The proposal must be endorsed by a Head of Unit or the senior official of an organization ie. Alma Mater Society, Graduate Student Society and UBC Students’ Union Okanagan, union/association or student club. A Head of Unit is the Director of a service unit; Head of an academic department; Director of a centre, institute or school; Principal of a college; Dean; Associate Vice President; University Librarian; Registrar; Vice President; or President.
  • Submissions from the Unions or Associations must be endorsed and signed by the senior official of the organization.
  • Submissions from the AMS, GSS and UBCSUO must be endorsed and signed by the senior official of the organization.
  • NOTE: The person making the endorsement assumes responsibility for monitoring the project.

Reporting

  • Proposals that receive funds from the Equity Enhancement Fund are required to submit a brief report, including financial accounting, to the Associate Vice President, Equity and Inclusion upon completion of the project. The Equity and Inclusion Office will provide a template for this purpose.
  • Funds must be spent within one year of receiving funding. Any unused funds must be reported and returned.
  • The fund recipients are responsible for planning and implementation related to your project, and covering any cost overruns.

Funding Details

  • Proposals up to $25,000 will be considered. Small and large proposals are encouraged.
  • Download Equity Enhancement Fund 2015 proposal template (contains sample budget)
  • There are separate funds for the Vancouver and Okanagan campuses.
  • Proposals that show a partnership between units/departments/groups is encouraged.
  • You are encouraged to match or supplement any funding awarded towards your initiative. Contact the Equity and Inclusion Office for advice on additional sources of funding available at UBC.
  • Funding will not be granted for projects that are a normal part of the unit’s responsibilities and operating expenses, or, except in exceptional circumstances, to reinstitute a previously funded project in a unit.
  • Funding is allocated once a year in the last quarter of the fiscal period by the Associate Vice-President, Equity and Inclusion, with advice from the Provost’s Advisory Committee on Equity and Diversity (PACED).
  • Fund amount and guidelines will be reviewed annually by the Associate Vice-President, Equity and Inclusion, and the Provost’s Advisory Committee on Equity and Diversity (PACED).

Application Deadline

Proposals must be received by March 31, 2015.

Call for Proposals Week of January 19, 2015
Deadline for Submission of Proposals March 31, 2015
Disbursement of Funds to Funded Proposals May 2015

Evaluation Criteria

The proposals will be evaluated by a sub-committee of the Provost’s Advisory Committee on Equity and Diversity (PACED) based on the following criteria, which were developed by the Committee:

  • Strategic Value
    How well does this initiative align with the University’s Equity and Inclusion mandate and commitments as outlined in Place and Promise
  • Enhances Equity, Diversity and Inclusion
    Will this initiative significantly contribute to the enhancement of equity and diversity at UBC?
  • Outreach
    Does this enhance UBC’s reputation on and off campus? Does it create an opportunity to partner with other UBC units/organizations or with groups outside the university?
  • Community Engaged Activities
    Will this project engage and inspire participation of historically disadvantaged groups within the UBC community?
  • Sustainability
    How can this project be made sustainable beyond the funding period?

Your Words Have Power

The Inclusive Language Campaign strives to raise awareness of the harmful use of derogatory terms and the power of our words.

A year in the life of the Equity and Inclusion Office

It’s been a busy year for the Equity and Inclusion Office (EIO) in 2014. EIO educator Jenica Frisque helped coordinate a significant and diverse agenda at UBC Okanagan. Here are her top experiences from her first year at the EIO.

March 16 – 21: Rule Out Racism Week

Rule Out Racism is a week-long series of events organized by the Equity and Inclusion Office focused on the need for greater literacy and conversation about race and racism within the UBC community.

March 8: International Women’s Day Panel Discussion

The United Nations’ theme for this year’s International Women’s Day is “Make it Happen.” In Kelowna we will be asking a group of panelists: “Make What Happen?” Join us for a discussion about responding to today’s most pressing issues through activism and art.

Appointment of the new AVP Equity and Inclusion

The Board of Governors has accepted the President’s recommendation to appoint Dr. Sara-Jane Finlay as the new Associate Vice-President, Equity and Inclusion for a five-year term commencing March 16, 2015.

Bubble tea: creating cultural diversity at UBC one cup at a time

Student club brings Taiwanese tea to campus to cross cultural barriers.

My experience at the Pro-Action Café

Veronica Oyatsi reports on the recent Pro-Action Café hosted by the UBC Equity and Inclusion Okanagan Campus Office.

UBC Equity Enhancement Fund supports 13 projects

UBC’s 2014 Equity Enhancement Fund results have been announced with 13 groups receiving a total of $83,254 in funding for new initiatives designed to enhance equity at UBC.